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Documentation And Records At The Gate Office

In order to ensure that are an efficient security system is in place, the following register and records are maintained at the gate office of any organization. The formats of the registers may vary from organization to organization. Proper maintenance and upkeep of the documents and registers is one of the important duties of a security guard. The following registers and documents are maintained in an organization :-

  • Handing over / taking over register.
  • Duty Book.
  • Attendance register.
  • Officers In / Out register.
  • Staff In / Out register.
  • Visitor register.
  • Casual / contract labour In / Out register.
  • Incoming / Outgoing material register.
  • Vehicle In / Out register.
  • Mobile register.

In addition to the above, following files/ documents are also maintained at the gate office, which may have to be handled by security supervisor/ security officer :-

  • Authority letter file.
  • Photo pass file.
  • Materials gate pass file.
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